The GLC holds a state license to purchase and serve alcohol. Outside alcohol is strictly prohibited.
All catered events held at the GLC must use a Georgia Tech-approved vendor. The GLC strongly suggests using their preferred caterer. Should you choose not to use the preferred caterer, you may select from an additional listing of Georgia Tech-approved vendors for food and beverage service (continuous food breaks and alcohol are excluded). An administrative service charge of $500.00 will be applied to your final bill. Download a list of approved caterers.
All individuals are generally prohibited from bringing animals into the GLC. However, service animals are permitted to accompany people with disabilities and must be registered in advance with the GLC or with GTPE.
Music or performances are subject to approval based on building occupancy and noise level.
Facility hours are 7 a.m. - 5 p.m., Monday through Friday. Exterior doors lock externally at 5 p.m. and internal doors accessing the Georgia Tech Hotel lock internally and externally at 5:30 p.m. Daytime event clients will be granted a 30 minute grace period in their contracted meeting rooms to exit the building at the conclusion of their scheduled event. Extended access to the facility prior to 7 a.m. or after 5:30 p.m. can be offered if space is available and will be billed at $500.00 per hour, in one-hour increments.
To preserve our facilities, the use of glue, tape, tacks, nails, staples, confetti, glitter, or similar products are prohibited. A cleaning fee will be added to the final bill if these items are used. Open flames of any kind (e.g. candles, open burners, etc.) are prohibited. Nothing may be affixed to any wall surface, glass, equipment, or flooring. All posters and signs must be mounted on an easel. The client is responsible for any damage caused by their attendees or contracted vendors/exhibitors.
Event-related banners may be hung with approval from GLC staff. Approved banners must be received at least three (3) business days before the scheduled event.
The room is available to you and your guests only for the time specified in your contract. Room setup requests must be submitted to the GLC staff at the time of your booking. Changes to the room set up submitted within 24 hours of your scheduled event may incur an additional fee and are not guaranteed.
All exit doors, hallways, and aisles must be kept clear and unobstructed. All exhibitor tables and trade shows shall be set up as indicated on the pre-approved floor plan. Exhibitors are responsible for the correction of any fire code violations found by the GLC staff. Failure to comply will result in a fine assessed on the final invoice.
Directional and exit signs must be visible from all areas. Fire protection and emergency equipment must be accessible. Fire extinguishers, pull stations, and emergency strobe lights may not be hidden or obstructed.
Georgia Tech is a tobacco-free and smoke-free campus. The use of cigarettes, cigars, pipes, all forms of smokeless tobacco, and any other smoking devices that use tobacco are strictly prohibited. There are no designated smoking areas on campus.
The GLC cannot accommodate storage of large quantities of event materials. Event materials may arrive one (1) business day before the start of your event. All deliveries are subject to approval and the GLC reserves the right to refuse any delivery.
All equipment deliveries must follow the following guidelines:
- Standard loading dock with doc levelers available. (We do not have pallet jacks or other heavy-duty material to handle equipment.)
- Inside delivery must be specified on delivery documents (or your personnel must handle delivery).
- There is a maximum weight limit of 3,500 lbs on the service elevator.
- All deliveries can be no larger than the following dimensions: 4 feet wide by 7 feet tall on service elevator doors.
- The maximum corridor door clearance is 39 inches on floors 1 and 2.
- It is the customer’s responsibility to make sure that their product does not damage the floor when it is moved in or out of the facility. Fees (if applicable) will be applied to the final bill.
- If your equipment is near the maximum dimensions, please call your event manager to discuss exact dimensions.